Summary of Responsibilities:
Provide comprehensive administrative and operational support to senior executives, managing schedules, coordinating meetings, handling correspondence, and ensuring smooth office operations.
Specific Duties:
● Scheduling and Coordination: Manage executive calendars, schedule
meetings, coordinate travel arrangements, and ensure efficient workflow.
● Communication: Handle incoming and outgoing communications, including
phone calls, emails, and correspondence, acting as a primary point of contact.
● Meeting Support: Prepare meeting agendas, take minutes, and ensure
timely distribution of materials.
● Document Management: Maintain organized filing systems, prepare and edit
documents, presentations, and reports.
● Office Operations: Manage office supplies, equipment, and facilities,
ensuring a functional and professional environment.
● Financial Management: Assist with expense reports, invoices, and budget
tracking.
● Project Support: Support special projects and initiatives as assigned.
● Liaison: Serve as a liaison between executives and staff, fostering effective
communication and collaboration.
● Vendor Management - source and manage vendor relationships
● Confidentiality: Handle sensitive and confidential information with discretion.
Requirements:
● Strong organizational, Communications and Interpersonal skills.
● Basic Accounting and bookkeeping skills.
● Experience with technology and software.
● Problem-solving skills.
● Attention to detail.
● Customer service skills.
● Minimum 2 years in a fast paced corporate setting
● Minimum AA Degree